The PrintinG Place
426 Hillsdale, Ave.
Hillsdale, NJ.
(201) 664-0073
The number of envelopes is to correspond to the number
of members.
The committee is responsible for scheduling and planning the Annual Dinner Meeting (usually held in December), including publicity, and collecting registration fees for the dinner.
The Committee may schedule the meeting at any location within Unit 106. The meeting has been held on Friday and Sunday evenings, but more recently has been on Sunday evening.
The Board of Directors has traditionally subsidized this event, budgeting a loss as determined in the annual budget.
The President invites guests including the President of the District, the District Director and possibly others.
A bridge game of approximately 21 hands follows the dinner, with the Nat Seiden Trophy awarded to the overall winners and held for one year. The Committee chairperson must be sure the trophy is returned in time for the event each time.
The Annual Meeting, which is part of the Dinner, is required according to the Unit By-laws. An NJBA member may invite one un subsidized guest for the dinner. That guest may also play provided their partner is an NJBA member.
The Chairperson must have the event's budget, reservation (deposit paid), and all plans complete by the Board meeting prior to the October newsletter. At that meeting, the Board decides how much to subsidize the event (amending the annual budget in accordance with current revenues) in order to set the fee to be charged patrons of the event. The Board may vote to give free dinners to its members. Event information is then distributed to the newsletter editor and the webmaster. A reservation form is included in the newsletter, and a further notice of the event is sent to members in the envelope with the ballot for election of Board members.
The schedule for the event is set by the committee chairperson, the agenda by the president, and a program is printed showing this schedule. It must include a "State of the Unit" address by the President of the Board. That also serves as the time when the results of the election of members of the Board for the coming year are announced and they meet briefly to elect the President for the upcoming year. In conjunction with the President and Awards Chairperson, schedule time for the presenting of awards. These awards, which may include special awards, life master awards, are presented before the election of a new president.
The Committee sets policy regarding smoking, drinking, menu, door prizes, decorations and dress. The event has been traditionally formal or semi-formal.
The Chairperson must also ensure that the District 3 Tournament Coordinator approves the date of the event and that it is sanctioned by the ACBL. The sanction request is sent in by Tournament Chair. Traditionally the game carries the status of Unit Championship, providing additional Master Points.
Caddies must also be scheduled (through with Caddy Chair), and directors hired. The Unit 106 Treasurer should be advised to bring sufficient cash to tip the hotel/restaurant maitre d' and pay the caddies.
Duplicate boards and a computer with printer should be provided if requested by the director-in-charge. Arrangements must be made to have the necessary bidding boxes and rent sufficient tables for the bridge game.
To insure that results are properly received, directors should be given instructions on what and how to generate results to Player of the Year Chair, Newsletter Editor, Webmaster and ACBL. Refer to sections on Player of the Year, Webmaster, or the web site, http://www.bridge-njba.org/instruct.htm for these instructions.
It is expected that the Chair continues to provide that info to the director.
Early in the new fiscal year, the auditor verifies the expenditures of the treasurer as being legitimate Unit disbursements approved by the Board of Directors. Once the books of the previous year are closed the Auditor physically takes the Treasurer's ledger out of his/her possession. Generally, the pick up is after the February Sectional.
The auditor then verifies that the ledger agrees with the monthly bank statements of the Unit's finances. The Auditor returns the book when the audit has been completed, generally no later than two weeks after receiving it.
Secure trophies when requested for novices and have them available at Sectional events. Order Life Master pens for the year's new Life Masters, have them engraved, and present them at Annual Dinner. Also order trophies to be presented at the Annual Dinner for winners of:
Bill Joseph Trophy, awarded to overall Player of the Year winner, is held for one year. This must be retrieved and engraved prior to the Dinner.
Order gifts (to be determined) for new Silver, Gold, and Diamond Life Masters.
Retrieve Plaques for following Awards (usually in home club of last year's winner); have plates engraved with this year's winners and have ready to be presented at Annual Dinner
If Board of Directors decides to give a special lifetime achievement award, order, have engraved, and ready for presentation at the Annual Dinner
It is expected that the Chair continues to provide that info to the director.
The Unit's annual budget is created at the beginning of each calendar year. Estimates are made for the year's income producing items (Sectional, dues, District distribution, etc.) and operating costs (newsletter, equipment, advertising, etc.). Decisions can then be made as to how much the Unit wishes to give back to its members through subsidized events such as the Annual Dinner, the Bob Johnke Teams event, and STaC.
Customarily, the budget is prepared by the Budget Committee, discussed with the Executive Committee, and presented to the full Board at its January meeting for approval with or without changes.
A sample budget may be obtained from the previous chair.
In cooperation with clubs:
Bergen Bridge Center: 201 487-9002, 487-9077 Contact Sandy Burns or Tod Thorgersen 53-57 Ft. Lee Road Bogota, NJ 07603 Glen Rock Bridge Center 201 368-8133 Contact Bob Garofolo, Manager 230 Passaic Street. Maywood, NJ 07607 Non Smoker's Bridge Club, 201 261-5075 Contact Roz Elk, 321 Harris Place, New Milford, NJ 07646 Sparta Duplicate Bridge 973 729-1528, 770-2313 Contact Bob Wengert 1 Anna Road Andover, NJ 07821 Tenafly Recreation Club 201 569-5211, 634-1357 Contact Harris Schenker, The Senior Center Summit Street, Tenafly, NJ Rockland Bridge Center, 845 352-5993 Contact Jackie Kauffman 27 Kennedy Blvd, Rte. 59, South Spring Valley, NY Wyckoff Bridge Center 201 891-4226, 891-9893 Contact JoAnn Van Delft 11 Harvin Place Mahwah, NJ 07430
Newsletter Publication Club Return Deadline
January Nov. 20
April Feb. 20
July May 20
October Aug. 20
The calendars should be sent to the clubs by the first day
of the month during which the deadline occurs and reminders
should go out by the 15th.
The Conduct and Ethics Committee of Unit 106 handles complaints involving the behavior or ethics of its members as well as non- members who participate in any sanctioned event within it geographic boundaries.
Other Units may, if they wish, refer to your committee problems concerning NJBA members which occurred in their area.
All complaints must be in writing. The accused always has the right to see a copy of the charges being made against him. In practice, very often this letter along with a cover letter from the C & E Chairperson explaining that a formal complaint has been lodged is enough to generate a response that satisfies the complainant and the matter can be resolved amicably without the need of a hearing.
In a few cases a formal hearing is necessary. When this occurs you should refer to ACBL's "Code of Disciplinary Regulations" (revised January 2001). This publication is very detailed as to procedure and may be found on the ACBL web page in the membership section. Go to www.acbl.org, go into the membership section and call up the ACBL Handbook, Appendix D.
Needless to say, anything that goes on in the C & E Committee is highly confidential.
Any appeals from actions of the Unit's C & E Committee go to the District 3 Appellate Committee.
The North Jersey Double Knockout Team event runs for most of the calendar year. The event is comprised of two flights, if warranted by number of entries (see conditions of contest). Each will have its own schedule and awards. Eligible teams may enter both flights. Teams usually start to play their first match during the month of February. For a team to be eliminated it must be defeated twice. The event usually ends in November, and culminates in the awarding of trophies at the Annual Dinner.
In the latter part of the year preceding the event, the chairperson sends out an Application for Sanction form to the ACBL. A copy of the rules are usually attached. A copy of the sanction should also be sent to the Tournament Chairperson.
In December and January, the event Chairperson provides the captains of the teams for the upcoming year with entry forms and rules. These are also made available at Sectional events and at the participating clubs. After all entries have been returned, the teams are seeded in each flight, and assignments for the first match are sent out. An entry fee for the event is collected from each team at the beginning of the year, and the money, less some postage, copying, and mailing expenses, is forwarded to the Treasurer. The teams are given approximately three weeks to complete their match and notify the chairperson of the results. This process continues throughout the year. As matches are played, the chairperson is responsible for ensuring that the Unit's web page is updated. The chairperson is also responsible for communicating with the chairperson of the Newsletter prior to the deadline for each Newsletter publication.
From time to time during the year, the Chairperson handles disputes, calms the contestants in the heat of anger, and helps work out any scheduling difficulties that may arise.
At the end of the year, the results of the event are entered on diskette, and given to the Treasurer for mailing to the ACBL. The Treasurer is told how many tables were in the event so that a check may be sent to the ACBL along with the results. The final results of the event are also communicated to people chairing the Player of the Year and Prizes activities, so that ample time is allowed for engraving trophies. The Chairperson presents trophies to the winning teams in each flight at the Annual Dinner.
GNT
There are no longer qualifying rounds within the Unit or a Unit final; however, the District final should be advertised in our Newsletter and on the Web Page. Make sure that the information is given to the Newsletter Editor by the deadline specified so that it can appear in the newsletter that goes out the beginning of the quarter during which the event will be held. If possible, have the date appear also in the preceding newsletter. As soon as the date is established notify the Webmaster so that the date can be added to the calendar.
Make sure the Newsletter Editor and the Webmaster receive the results of the District Final as soon as the event is over. A disc or email file should go to the Webmaster and will probably be done by the director at the instruction of the District 3 Chair. Double check to make sure the director has the Webmaster's instructions, a copy of which is on our web site, and that the information is forwarded.
NAOP
It is expected that the Chair continues to provide that info, obtained at www.bridge-njba.org/instruct.htm, to the director.
As stated in the Membership Handbook, the goal of the Unit Membership Chairman and Committee is to increase the Unit's membership by seeking new members, encourage present members to renew and former members to reinstate their membership.
In and Out Report: The Membership Chairperson receives a monthly "In and Out" report from the ACBL Club Membership Department. These reports contain address changes, rank changes, transfers out of the Unit, the names of deleted or deceased members, and the names of members who are being sent renewal notices. In addition, this report contains the total membership of the Unit.
Membership Status Report: Each month the Unit Membership Chairperson receives two copies of the "Member Status Report." This report contains a listing of all new members, members who have transferred into the Unit, and the names of those whose membership have lapsed. There is a place on the report to note the Unit's contact with these people.
The Membership committee is to call each new member and "transfer in" to welcome them ands make them aware of local club games, tournaments, and activities. We also send them a letter of welcome. The letter indicates the names, addresses, and phone numbers of the clubs in our Unit. It also provides the chairs email address and invites the member to send their email address so that they will be notified, via email, of local events. The letter also includes our web site and invites them to visit it.
Inactive members (those who have let their dues lapse) are contacted. They are encouraged to renew their membership and/or asked why they no longer wish to be members. Suggested sample scripts are provided.
The results of the calls and letters are recorded on the Membership Status Report and returned to the ACBL Club Membership Department quarterly. Each report is due at ACBL headquarters (Memphis) 60 days after the end of the relevant quarter.
Comments and Suggestions: Form a committee of three or four people to make calls and/or send letters. The monthly membership report arrives three to four weeks after the close of the month of the report. Make copies of the report and divide the list among the committee. The calls are best done by someone who does not work, as the phone contacts are extremely time consuming. It seems that no one is ever home. Ask the callers to complete their assignment within three weeks and return the results to the chairman. The chair then compiles the accumulated results and sends them to ACBL. It is strongly advised that those selected have adequate time to make the calls as well as a pleasant phone voice.
The "transfers in" seem to pose the most problems. Members move between our New York - New Jersey area and Florida and each time they notify ACBL where to send the Bulletin ACBL treats them as a transfer. Additionally, ACBL seems to be behind in posting that information. Examples of errors are:
NJ address, NY phone number
NJ address, Florida phone
Transfer into our Unit with Florida address
Wrong number, unable to obtain the correct one
NJ address with NY phone, disconnected
Same new member listed twice
Ridgewood member with Nevada as state and zip code
NJ address and Hawaii phone
No phone numberThus, the list becomes more difficult to work and requires people with the time to devote to making the contacts.
The president names a chair and members. The committee will consist of seven members, three Board members not up for reelection and four NJBA members who are neither Board members nor plan to be candidates in the upcoming election.
Notice of formation of committee is given to the Webmaster and Newsletter Editor for July publication. Included will be instructions to possible candidates, deadlines, etc.
The committee should first determine whether or not current Board members up for reelection wish to be candidates. The committee is to consider these and other people who have appropriately indicated their desire considered as a nominee.
A decision, in compliance with the NJBA's by-laws, is made as to the slate of candidates. This information is delivered to the Administrative Secretary no later than September 1. At that time this information should also go to the Webmaster and Newsletter Editor in order to be presented to the members on or before October 1.
Maintains a record of the number of master points accumulated by Unit members in designated events within a 12 month period commencing with the Annual Dinner. The players must be further separated by the number of points they had at the time of, or as close as possible, to that Annual Dinner. This is to determine their category. Chairman must enter the points of each unit member earned in the following events:
The chair must be able to add players who have moved into or joined the unit, allowing new players to the ACBL to compete for awards as late into the year as possible. Only points obtained as a paid up Unit member count towards Player of the Year. If the Chairman of Unit Wides cannot get the point totals for overalls then the Player of the Year Chairman must get these numbers, either by phone to the ACBL or software calculations. This person will also monitor stratified Unit Wides to assure that the same strata is used at each club. Failure to comply could affect the points determined by various software.
Give a report to the Newsletter Editor five weeks before publication of each paper. The Webmaster should get a report as frequently as possible, but certainly within a few days of receiving data from the director or chairperson of the above mentioned events. The report should include the top four or five in each category and a brief commentary.
These features are facilitated in a software program developed by Arnie Bergen for the exclusive use of Unit 106. The program expedites all of the above tasks. Entry of points gained at the Sectional events, Bob Johnke, and Annual Dinner can be entered by computer. The Player of the Year Chair obtains a disk or the email of a DOS text file containing the following , in exact order; First Name, Last Name, Total Points, Recent (the event), City, State, ACBL #, and Unit. To insure that this data is properly received the chairpersons for Sectional events, Annual Dinner, and the Bob Johnke should have the following instructions for directors:
Custom Report Comma Delimited
Preferred Alternate
print order not affected by order of selection Required order
first name * first name * 1 - last name
last name * last name * 2 - first name
total points recent points 3 - total points
recent points address 4 - recent points
city city 5 - player number
state state 6 - unit
ACBL player # zip
Unit ACBL player #
Unit
* First and last name are automatically included, but not asked for.
* Recent points are points awarded within the dates entered
The preferred disk file would look something like that below
May 3, 1998
TOTAL RECENT
Leonard Abboxx 608.01 1.13 Mamaroneck NY O504543 188
Joseph Adamy 3254.41 8.81 Ridge St NJ J751372 106
The Steps used with ACBL Score for the preferred report are:
Note - Recent MP means all master points earned within the restricted dates. First and last names are automatically included when requesting this custom report.
To use the program you must also obtain a file, effective December 1 or as close to the Annual Dinner as possible, of each player in the unit. It will have their name, ACBL #, and current point total. The best source of this is the ACBL's comma delimited ASCII file of all Unit 106 members. That is used to determine the category in which they compete. For example, if a player has 99 master points on December 1, and that is your 'start' file and date, then even if that player becomes a life master they are competing in the Under 100 Category. The file should be obtained so as to reflect the latest data at the time of the Annual Dinner, for that is the first event of each year's competition.
Preferred method:
Request an ASCII, comma delimited, file of all Unit 106 members. It will cost the unit approximately $25. ACBL will send it via the Internet. A new list is available near the middle of the month, so it is recommended that the list be ordered about December 20. In the past requests have gone to sbaldwin@acbl.org and avangund@aol.com. The sort order is not a factor. If using Arnie's program make a backup of the previous year's data and label it. Then use the new membership file when requested to create a new Player of the Year database. You may then enter the results, hopefully in the format designated for the Player of the Year Program, for the Annual Dinner.
For Unit Wide events a representative from each club would make this job easier if they could proceed as follows in club mode:
Unit Wide Data Submission
After all results have been entered, the game saved, etc.:
1 - in lower right window type LR ... and press enter
2 - at window Select recap destination
press 3 or use the down arrow key to highlight
3 - ASCII file ... and press enter
3 - at next window, for
File location type a:\ ... and press enter
File name type CLUB.TXT ... and press enter
In place of CLUB.TXT please substitute a four to eight letter
word to identify the club, i.e., ROCK.TXT, WYCK.TXT, ESSEX.TXT
4 - at window Select recap option
press 2 or press down arrow to highlight 2 Short Press only
... and press enter
5 - at window Report Width (characters) type 132 and press
enter
*** If Two or More Sections ***
For every other section being run as a Unit Wide:
6 - Change to that other Unit Wide section by pressing F7
7 - Repeat steps 1 to 3 listed above
Use the same disk, same file location, and file name.
8 - A window not seen before will appear that says,
Select option (file already exists)
choose 1 Append to existing file ... and press enter
9 - Repeat steps 4 and 5 listed above
Give the disk to someone with an internet connection and the ability to send email with the file CLUB.TXT (PLAZA.TXT, ESSEX.TXT, etc.) as an attachment to:
| webmaster@bridge-njba.org | |
| Please include a cc to: | Currently |
| 106 Unit Wide Chairman | unitwide@bridge-njba.org |
| 106 Player of the Year | poy@bridge-njba.org |
| 140 Unit Wide Chairman | Patem431@aol.com |
To more easily keep track of players entering and leaving the Unit a second file might be ordered around June, but this time applied within the More Options software menu item that updates the one of the program's data files.
Finally the chairman must be able to present awards at the Annual Dinner for these categories based upon their point totals at the time of previous year's Annual Dinner:
As early as possible the prize and Dinner chairmen must be told who the winners are.
Caution: While the software has many advantages, the chair must make regular backups, and not use the same disk for each backup. The backup disk should be kept away from heat such as radiators and direct sunlight, and not be kept near monitors. The chair should also contact ACBL at least once a year to check about any changes in the point awards in Unit Wide events. There is a parameter in the program to make necessary adjustments without the need for additional programing.
Data Flow Summary:
Receive from: Unit Wide Chairman club and overall awards on paper and disk, directors or tournament chairmen of Annual Dinner, Sectional events (not StaC), and Bob Johnke in DOS text file format, and the Reitman via email. The Pro-Am may be involved in the future.
Sent to: Player of the Year report to Newsletter editor five weeks before each publishing date (currently the first of January, April, July, and October), to the Webmaster following the conclusion of each event, and award winners to Dinner and Prize Chairmen as soon as they are determined.
The first duty is to receive, investigate, and evaluate player memos, which are available at tournaments and all clubs in the Unit.
Communicate, as appropriate, with those involved, especially the reporter and subject.
Maintains a record or all player memos including investigation and resolution.
Matters that could involve major ethical breaches should be referred to the ACBL recorder for evaluation prior to the start of an investigation.
At least twice each calendar year the recorder should review all files in his/her possession. If subject of a file five or more years old is not a subject of a more recent player memo the file should be discarded. If the file notes a major ethical breach is an exception and should be kept indefinitely. During the review the recorder should note if more than one player memo involves the same subject. If so the recorder should reevaluate the memos for action based on a possible pattern.
The recorder has no disciplinary authority, but may file a complaint with Conduct and Ethics against a subject as a means to resolve a player memo or memos. A recorder may choose to inform a subject that a complaint may be filed in the future should the undesirable behavior continue. In either case the recorder must ensure that the authority of the Office of Recorder is not abused. The recorder may not be a member of the Conduct & Ethics Committee. Recorder files are confidential. For a detailed description refer to the ACBL website, acbl.org.
Responsible for the information associated with Board meetings.
At beginning of year the District Calendar is checked for dates of Sectional Tournament at Clubs (STAC) to be held during the course of the coming year.
Choose a date for Unit 106 to participate, and get approval of date from Board. After date is chosen, ask the Tournament Chairperson to apply for sanction, and contact Director in Charge to indicate our participation in the event.
Since our Board decided in the past not to share overalls with other Units, but to have our Unit scored as a separate entity, this necessitates our separate sanction. Discuss with Board each year to confirm policy.
In past years the Unit has subsidized this event in the amount of $.50 per player. Bring this to the attention of the Board and ascertain that this policy is to continue. This will usually be done at the time the Budget is approved, since the loss on STAC is a line item.
Make sure that the Newsletter Editor and the Webmaster are notified as soon as the date is determined so that they may advertise this event.
Hand records and instructions are sent out by the Director in Charge. Make sure that the clubs all receive this information in a timely manner along with a separate letter clearly explaining the running of the event.
Notify clubs that they are to send checks for additional fees paid by players to Treasurer within 10 days of end of event.
The Tournament Chairperson has charge of four Sectional events per year, each lasting three days. They are usually held in February, April, September and November.
The events are usually held at Guardian Angel Church Auditorium, West Allendale Avenue, Allendale, NJ. Phone numbers are Office (20l) 327-4359, and Auditorium (201)327-9617.
SCHEDULING THE SECTIONAL EVENTS
ADVERTISING THE SECTIONAL EVENTS
SECTIONAL SITE
Inventory the cabinets first, preferably done at end of
previous tournament
Cups (3000 6 oz.) Hard to find item sold by
Party Box, Rt. 17 South
or
PC Paper Co. company delivers
50 Northfield Ave.
Raritan Center, PO Box 6508, Edison, NJ 08818
732 346-3400 or 800 773-8144
Cookies (40 lbs.)
Candy (30 lbs)
Pretzels (30 lbs)
Coffee (20 lbs)
Tea (200 bags)
Creamora (2 large jars)
Stirrers (1000)
Napkins (1000)
Paper Plates (250)
Masking tape (6 rolls)
Small garbage bags (15 boxes of 30)
Paper towels (5 rolls)
Sponge (1)
Milk (7-8 gallons)
Sweet & Low (500)
Sanka (2 large jars)
Sugar (5lbs)
Straws
Sunday brunch or lunch - to be determined. The above shopping does not cover Sunday. A subcommittee may be formed for the shopping, preparation, and serving the Sunday brunch/lunch. Consult with treasurer for spending limits.
DISTRIBUTION OF RESULTS - ALL TOURNAMENTS
To insure that this data is properly received the Tournmament chair as well as chairpersons for Annual Dinner, the Bob Johnke, and NAOP should ensure that instructions on how to generate results for the Newsletter Editot, Webmaster, and Player of the Year Chair are given to directors. These instructions may be found at http://www.bridge-njba.org/instruct.htm
It is expected that the Tournament Chair continues to provide that info to the directors of Unit events.
Select dates for events in conjunction with representative of Unit 140. The people in charge of the Unit Wide in each Unit change so check to ascertain the person in charge for the coming year.
Usually four dates are chosen, each on a different day and/or night of the week.
Sanctions are filed with District 3 Tournament Coordinator.
Tournament packets are mailed by ACBL to the Unit Coordinator about one month before date of each event along with one copy of the hand record.
Coordinator makes additional copies of hand records and mails or delivers packets to each club in our Unit along with the letter of instruction (see attached).
Coordinator mails one copy of hand records and letter of instruction to Unit 140. Instructions include how game is to be stratified (usually B < 1000, C < 300), and how to send the local clubs results, via ACBL Score, to the Webmaster, Player of the Year Chair, Unit Wide Chairs for each Unit. These instructions are on our Unit's web site, at
http://www.bridge-njba.org/instruct.htm
SCORING EVENT:
Unit Wide Data Submission Instructions - Sent Each Time
With the game loaded, but after all results have been entered and saved:
1 - in lower right window type LR ... and press enter
2 - at window Select recap destination
press 3 or use the down arrow key to highlight
3 - ASCII file ... and press enter
3 - at next window, for
File location type a:\ ... and press enter
File name type CLUB.TXT ... and press enter
In place of CLUB.TXT please substitute a four to eight letter
word to identify the club, i.e., ROCK.TXT, WYCK.TXT, ESSEX.TXT
4 - at window Select recap option
press 2 or press down arrow to highlight 2 Short Press only
... and press enter
5 - at window Report Width (characters) type 132 and press enter
*** If Two or More Sections ***
For every other section being run as a Unit Wide:
6 - Change to that other Unit Wide section by pressing F7
7 - Repeat steps 1 to 3 listed above
Use the same disk, same file location, and file name.
8 - A window not seen before will appear that says,
Select option (file already exists)
choose 1 Append to existing file ... and press enter
9 - Repeat steps 4 and 5 listed above
Give the disk to someone with an internet connection and the ability to send email with the file CLUB.TXT (PLAZA.TXT, ESSEX.TXT, etc.) as an attachment to:
| webmaster@bridge-njba.org | |
| Please include a cc to: | Currently |
| 106 Unit Wide Chairman | unitwide@bridge-njba.org |
| 106 Player of the Year | poy@bridge-njba.org |
| 140 Unit Wide Chairman | Patem431@aol.com |
Serve on the Executive Committee
Be familiar with all duties of President and be prepared to fill in when needed. Be prepared to chair Board in President's absence, and take over all duties involved.
If President cannot complete term, take over as President to complete the term.
Work with President to assure smooth working of the Board.
Be prepared to assist new chairpersons.
Be able to transfer information to the Unit's web site where it can easily be viewed by anyone logging on to the unit's web site.
Turn information into a format viewable by common browsers, specifically Netscape and Internet Explorer. He/she will take care that all information will be viewable by all releases of the above mentioned browsers that have been in existence at least 18 months prior to the latest release. In other words, the site will not just be easily viewable by those with the latest software. He/she will still try to keep up with the latest developments so that more proficient members can avail themselves with features that may prove to be more interesting and beneficial.
Be responsible for all web content, overseeing and training other committee members in content areas that they have responsibility for. For example, the Webmaster may appoint a member to revise the clubs' tournament calendar and another to post the latest results of the Nelson Reitman. Ultimately, he/she must be able to train other board members in the skills needed to prepare and send data to the web site. They may also be given email alias provided by the web host, which will allow them to keep their identity hidden when receiving commentary, and answer to the president and Board on what should and should not be seen. These Board members must have their own computer, and it must be capable of sending and receiving and viewing data over the Internet. Others will be asked to check for typos, etc.
The positions of Webmaster (webmaster@bridge-njba.org), Player of the Year (poy@bridge-njba.org), Unit Wide Chair (unitwide@webmaster.org) and Newsletter Editor (newsletter@webmaster.org) have dedicated email alias. These shall be updated when necessary by the Webmaster.
Besides content, information must be posted in a timely fashion, including, but not limited to:
Every effort should be made to post the results within a day of the conclusion of a major event. To that end the Tournament Chair and/or the member in charge of the event should ask the tournament director to email the results or place them on a disk that is made available to the director on the final day of the event. The Tournament Chair will be provided by the Webmaster with instructions, posted at the web site, http://www.bridge-njba.org/instruct.htm on how to generate the data with ACBL Score.
It is expected that the Tournament Chair continues to provide that info to the directors of Unit events.
For Sectional events the Webmaster shall request overall results of all games. The results should include position, name, and points. For pair events at Sectional events, Annual Dinner, and at the Unit qualifying session of the NAOP a recap file should also be requested. The procedure for generating a recaps is:
Press F4 to get the game, then
Enter LRECA or LR (short form) press enter
Select recap destination by pressing 3
or moving highlight bar over 3 ASCII File press enter
Enter A:\ as the file location press enter
Enter a name, such as 1118sec.txt press enter
If the name exists AND this is the first
event for recaps choose overwrite
Place highlight bar on 5 List and Recap press enter
Enter a width number of 150 press enter
Place highlight bar over 3 ASCII File press enter
Enter A:\ as the file location press enter
Enter a name, such as 1118sec.txt press enter
Enter Y when asked to include N-S press enter
Place the highlight bar over 1 By Pair number press enter
Enter Y when asked to include E-W press enter
Recaps of other games in that session may be appended to the same file by keeping the same file location and name. The program will ask you to overwrite or append. Choose Append.
The Webmaster shall maintain a page with instructions that club and tournament directors may refer to. The page will contain detailed instructions for using ACBL Score commands to generate the files necessary for the Webmaster, the Player of the Year, and Unit Wide chairs. That page shall be
http://www.bridge-njba.org/instruct.htm
The Webmaster shall see that email is answered in a timely and polite manner. He/she shall continue to seek the help of the president and others in obtaining required information and posting 'last minute' changes. The responsibility of the core, or index page (index.html) will be the Webmaster's. However, password and technical ability to change any page must rest with at least one other board member and the Webmaster shall see that is always the case. The treasurer will be notified when hosting and domain registration fees are due. He/she shall monitor the performance and price of the web host, insuring that the Board continues to receive a high quality site at a very competitive price.
The Webmaster will head the web site committee and may solicit others to add commentary, knowledge, and enrichment to the units' website, www.bridge-njba.org. It will be up to the president and/or his/her designated "expediter" to see to it that those who must be aware of data request formats, such as those responsible for the NAOP, Sectional events, Bob Johnke, Annual Dinner, and Unit Wide events are familiar with the necessary forms and that all data flows to the Webmaster and assistants.
Club Director Request Instructions to Email Club Game Overalls, such as the Pro-Am
Send the file on disk as an attachment to the Webmaster
Advertizing Policy is to not actively seek advertisers, they be bridge related, i.e., books, travel to bridge event, etc. It must be on a commissioned basis with a minimum set up fee of $25. After being discussed within the committee and the counsel must be notified for potential liability.
Compiled by Arnie Bergen with editing and contributions by president Glenda Calkins, past presidents Ruth Bernstein, Gerald Goodman and Harris Schenker, and countless past and current members of the Board of Unit 106, also known as The North Jersey Bridge Association.
Each chair shall maintain at least one year's records in a form suitable for turning over to the next chairperson.
Notice of rights
All rights reserved. This web page may be reproduced or transmitted only if it is distributed in its entirety and as it appears herein. No part of this booklet may be reproduced, transmitted, or distributed in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission of the president of the NJBA. All should reproduce, distribute, or transmit the material in this booklet in its entirety and as it appears herein or obtain the NJBA's written permission if they wish to do otherwise.
Notice of liability
The information on this page is distributed on an "As is" basis, without warranty. Neither Arnie Bergen, the editors, or the members of the Board of the NJBA shall have any liability to any person or entirety with respect to any loss or damage caused or alleged to be caused directly or indirectly by the instructions contained in this booklet or by the computer software and hardware products described herein. The NJBA, the editors, and all contributors shall also have no liability from those who have and/or continue to reproduce parts of this booklet, whether they acknowledge the source of their materials as those contained herein, or as their own.