The President, Glenda Calkins, called the Meeting to order at 9:15 a.m. at the Guardian Angel Auditorium. Board Members in attendance were:
Ruth Bernstein made a motion to approve the corrected Minutes from the June 10, 2000 Meeting, seconded by Harris Schenker. Minutes approved.
I. PRESIDENT'S REPORT: Glenda thanked everyone on the Board who helped at the Secaucus Regional on July 31 to August 6 at the hospitality and pairing desks and in any other capacity requested.
She mentioned that she and others had counted every bidding box belonging to the District and checked to see that the contents of each bidding box was complete.
Glenda instructed the board members to analyze their individual job descriptions and, at the next Board Meeting in November, which will be on a Sunday, to bring recommendations relative to their job descriptions that would seem to make the job more understandable and comprehensive. The goal is to have a job description that will enable the next individual who takes the position to be as fully informed as possible regarding procedures and responsibilities for the position. Glenda also asked board members to spread themselves out; for example, by serving on committees involving other board positions in order to gain familiarity and experience. Every chairman should have a co-chairman; one must be prepared for the eventuality of a person in a job becoming unable to fulfill those responsibilities and have a co-chairperson prepared to take over.
II. TREASURER'S REPORT: Frank Grunebaum gave everyone a copy of the Treasurer's Report. He pointed out that we are doing much better financially then we did in 1999 and we are in good shape adhering to our budget.
III. ADMINISTRATIVE SECRETARY'S REPORT: Jo Ann had no report.
IV. COMMITTEE REPORTS:
A. Tournaments
Harris reported that we are up 10% for this September tournament based on Friday's turnout. He said that there was a small problem regarding the head caddy, but the problem was resolved.
1. Sectional at Clubs - Tod reported that there was a sanction problem (this had been brought up at the last Board Meeting). It was reiterated that all sanctions are initiated through Harris, Tournament Director.
B. Special Events
Joe Adamo reported that Bergen had held a charity game for Dystonia; Jo Ann added that she had held one for Dystonia in Wyckoff.
1. NAOP/GNT
Joe Adamo reported that the NAOP Unit Finals will be September 16 at 12 o'clock at Bergen. District finals will be October 7.
2. Reitman Double Knockouts
Tod reported that at this point we are down to one undefeated team and three once-defeated teams.
3. Unit Wides
The Unit Wide is scheduled for Monday, September 11.
4. Bob Johnke Teams
Andy Muenz reported that 21 teams played in the Johnke and the playoffs are finished.
5. Annual Dinner
Paul reported that the annual dinner, scheduled for December 3, will be at Park Ridge again; this event is scheduled earlier this year in order not to conflict with other events. The rates have been raised by $5 per person. Because a number of people called looking for partners last year, Ruth Bernstein has agreed to handle pairings this year. Instead of a grand prize, only door prizes will be given this year.
Paul suggested that it might be nice to also occasionally give a special achievement award; for example, Lenny Karp has been playing in our Unit for 50 years as well as starting a bridge club in our Unit years ago and has won many awards. Discussion followed. A motion was made by Paul that the board agree to consider this concept, seconded by Arnie.
At this point Glenda reported that she had been asked to consider making Player of the Year diversified into different categories. Arnie agreed to form a committee to discuss and decide whether to recommend a breakdown in Player of the Year and, for example, establish different areas.
6. Pro-Am
Andy Lohan, reporting for Elaine Meyers, said that by Tuesday all the clubs will have the sign-up posters and flyers for the Pro-Am.
C. Newsletter
Betty Price reported that deadlines are early but she really must have information by December 3. Betty said she is working with Elaine, as Glenda is also, to help get a correct calendar. She asked everyone to report the names of anyone they know who is not receiving the Newsletter; the October Newsletter will be out October 1.
Club Coordinator - No report.
Web Page
Arnie reported that the Web Committee had a nice meeting several months ago and he personally thanked everybody on the Committee for serving; he especially thanked Paul Nickerson who has resigned from the Committee. Arnie mentioned that many people have not cooperated with him regarding the information they are supposed to provide for the Web Page and he is very discouraged. This responsibility should be a part of job descriptions.
F. Charity - Geof Manis had nothing to report.
G. Novice Promotion
Jean reported that, attendance-wise, the Novice Promotion endeavor at the April Tournament was disappointing, but every Novice player who did attend has continued participating in duplicate games.
Jean passed out an example of a proposed flyer that might be used in shopper's newspapers. It seemed to be the opinion of the Board that most people don't read these shopper's newspapers. It was decided that the Novice games at the Tournaments will be free. Arnie agreed to make up the flyer. Andy Lohan made a motion to release the $750 that had been earmarked for Easy Bridge promotion available instead in the Novice Promotion budget. It was agreed that Jean would use her judgment regarding where to use this money to advertise and Jean is going to investigate Value-Paks as a means of advertising. Motion was seconded by Gery Goodman; motion passed.
H. Player of the Year
It was decided that Arnie would form a committee comprising himself, Andy Muenz, Gerry Goodman, Joe Adamo, Tod Thorgersen and Glenda Calkins. The committee will determine whether there is a need for changes/restructuring of the categories or any other recommendations and report its findings at the November board meeting.
I. Conduct And Ethics/Recorder
Paul said there were no issues to report. Andy Lohan reported that he had received 16 recorder forms.
J. Membership
Glenda reported for Kay: We have 54 new members; 50 transfers in; 19 "snow birds" transferred in; 12 "snow birds" transferred out.
V. OLD BUSINESS:
The new bridge tables have been set up and they are sturdy and attractive; players should be pleased.
Andy Lohan made a motion to pay for Board Members' Annual Meeting dinner in 2000. Ruth Bernstein seconded; motion passed.
VI. NEW BUSINESS:
There was no new business.
Adjournment - The meeting adjourned at 11:45 a.m.
Respectfully submitted,
Jo Ann Van Delft
Recording Secretary